What
will my education cost?
Before applying for financial aid, students and parents should
assess all of the costs of attending this institution. The
Financial Aid Office establishes standard budgets, which reflect
average costs for students during a typical term of enrollment.
Actual expenses vary among students depending on life styles,
priorities and obligations. To assist applicants in determining
their need to meet all costs of education, direct and indirect,
a schedule of tuition and fee costs has been provided with
estimates of living expenses.
The budget shown below is the cost for CIE's Associate Degree:
(12-Month Program)
Tuition $ 2,452.00 ($1,226 per term.)
Books $ 1,359.00
Supplies $ 1,400.00
Loan Fees $ 39.00
Total $ 5,250.00
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How
is eligibility determined?
Financial assistance is awarded to bridge the gap or to supplement
the amount you and your family are reasonably able to contribute
towards your educational expenses. A Federally approved system
of “need analysis” is used to calculate your Pell Grant award.
In order to perform this evaluation, it is necessary for you
to complete the Free Application for Federal Student Aid with
information concerning your family’s financial strength such
as income and assets, size of family, number in college, and
any unusual circumstances or expenses which you face.
“OTHER ELIGIBILITY REQUIREMENTS”
For all Federal Aid Programs, students must have “need” in
order to qualify. But, in addition to the requirements of
“need”, there are several other eligibility factors you must
meet:
- You must be a U.S. citizen, a permanent resident, or in
the United States for other than temporary purposes. (Acceptable
visas would include the I-151, I-551, or I-49, if it is stamped
“Refugee”, “Indefinite Parole”, “Humanitarian Parole”, “Cuban-Haitian
entrance”, or Asylum granted”. If you have another visa type,
the financial aid administrator will be able to help you in
determining whether you are eligible).
- Be enrolled in a course that is at least 600 clock hours,
24 quarter credit hours, or 16 semester credit hours in length.
- Be attending at least half-time for Pell Grant and Student
Loans.
- Not be in default on a Federal Loan received at any school,
and not owe a refund on a Federal, or State Grant at any institution.
- You will be required to obtain a record of your past financial
aid funds if you have attended another college or post-secondary
school, as well as, sign a statement that you are not in default
nor owe a refund.
- Be making satisfactory progress. See School Catalog for
a discussion of satisfactory academic progress.
- Be registered for the draft with Selective Service if you
are a male who is age 18 – 25 years of age.
- Not currently enrolled in high school.
- For the Federal Pell Grant Programs you may not have previously
received a Bachelor’s Degree.
- Not incarcerated in a Federal or State penal institution.
- Have a high school diploma or GED.
- Have a valid Social Security Number.
- Not have property subject to a judgment lien for any debt
owed to the United States Government.
- File a Statement of Educational Purpose on the Free Application
for Federal Student Aid.
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How
are funds disbursed?
Financial aid awards accepted by the student are disbursed
by the Business Office and will appear as a payment on the
billing invoice as a direct credit reducing the balance due.
All students receiving Federal Loans must access the Federal
website at www.ed.gov/directloan and complete the entrance
counseling tutorial prior to the loan being certified by the
school.
Regulations require that checks for Federal Loans must be
disbursed within thirty (30) days of receipt from the lender.
The loan disbursement date is reported to the student on the
Notice of Loan Guarantee and Disclosure Statement from the
Guarantor and the Award Notification letter from the Financial
Aid Office.
WHAT MUST I DO TO CONTINUE TO RECEIVE FINANCIAL AID
FUNDS?
Once your aid has been determined and your paperwork has
been signed and submitted, you have two (2) major responsibilities.
The first is to apply yourself and learn as much as you can.
This will not only help you in your career later, but it is
also a condition of your continuing to receive Financial Aid
funds. Also, in order to continue to receive Financial Aid
funds, you must be making “satisfactory academic progress”
in accordance with the school’s Grading and Attendance Policy.
WITHDRAWAL POLICY
Official Withdrawal: Student’s planning to withdraw will
be encouraged to complete the current term before withdrawing.
Students must contact the Student Services Office via e-mail
or written notice to complete and sign a change in status
form. Non-submittal of lessons does not constitute an official
withdrawal.
Unofficial Withdrawal: For students who withdraw before completing
a term without notifying the school and who have not communicated
with the school during a 105-day period, the school will consider
that the student has unofficially withdrawn. The end of the
term will be used as the date to determine that the student
has unofficially withdrawn from training. The midpoint of
the term that the student ceased attending will then be used
as the withdrawal date for calculating any return of Federal
funds to the U.S. Department of Education. Additionally, students
who fall below the minimum number of credit hours and GPA
required for determining satisfactory academic progress (see
pages 12-13) will also be administratively withdrawn from
their training program at the end of the term.
If a student has borrowed under the Federal Direct Loan Program,
it is his/her responsibility to inform the Direct Loan Servicing
Center that he/she is no longer in school. The student must
also complete the Exit Counseling tutorial at www.ed.gov/directloan.
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How
are funds processed?
Whenever a student withdraws or is terminated, the amount of
any funds due to the Federal financial aid programs will be
calculated according to Federal regulations. Generally, students
who qualify for Federal financial aid will receive a pro-rata
refund based upon the amount of time they have been in school.
Please refer to the School Catalog for the refund policy. Sample
refund calculations are available upon request.
The refund priority is as follows:
1. The refund is first applied to the Federal Loan program.
The refund is next applied to the Federal Pell Grant Program.
2. Any refund still remaining will be given to the student
or other Agency as required
3. If a student withdraws or is terminated prior to graduation
and has received a cash disbursement for other educational
expenses, the student’s monthly living costs (room, board,
personal, etc.) will be compared with the Financial Aid funds
disbursed in order to determine if more funds have been provided
than costs incurred. In making this calculation, any portion
of a month will be considered a month.
4. If it is found that the student received excess financial
aid funds, the student will be billed for this amount. Student
payments will be restored to the aid programs following the
same policy as is used for institutional refunds.
All refunds owed to the Federal Financial Aid account will
be issued within thirty (30) days.
Return of Title IV Funds
Federal regulations require a refund calculation
for all students receiving Title IV funds who withdraw from
the term. The length of time during which a refund must be
calculated is up to 60% of the payment period (term). If a
student withdraws on or before the 60% point in time, a portion
of the Title IV funds awarded to a student (Pell Grant, and
Federal Subsidized loans) must be returned, according to the
provisions of the Higher Education Act Amendments of 2000.
The calculation of the return of these funds may result in
the student and college owing a balance to the U. S. Department
of Education.
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What
is my dependency status?
Some students have supported themselves for several years
and their parents are not expected to contribute toward their
school expenses. Such students are called “independent students”
and for them the financial aid process works differently because
parental income is not considered. However, if an independent
student is married his or her spouse’s income is considered,
whether or not they were married when they filed taxes.
When we speak of your parents below, we mean natural or adoptive
mother or father or a legal guardian required by the court
to use his/her funds for your support.
You are considered a self-supporting student if you meet any
one of the following criteria:
• You were born before January 1, 1983.
• You will be working on a bachelor’s degree in school year
2006-2007.
• You are married as of the date of application.
• You have children that receive more than half of their
support from you.
• You have dependents (other than children or spouse) that
receive more than half their support from you.
• You are an orphan or ward of the court until age 18.
• You are a veteran of the U. S. Armed Forces.
PROFESSIONAL JUDGEMENT – SPECIAL CIRCUMSTANCES
You may still apply to have yours or your parent’s income
and expenses waived because of unusual circumstances. The
student will be asked for items such as rent receipts, cancelled
checks, copies of utility bills, third party letters, a letter
from the parent(s), or any other forms of documentation that
the financial aid officer feels are appropriate. Only the
Financial Aid Office can determine if particular circumstances
warrant an adjustment to your income or dependency status.
Special Circumstances
A special circumstance form is available through the Financial
Aid Office for students who have a drastic change in personal
resources from the previous or current year.
To be considered for special circumstance, you must be able
to support any claim(s) with documentation and one or more
of the following must be present:
1. Loss of a job or change in employment status from the
previous year (parental, independent student or spouse).
2. Unusual medical or dental expenses.
3. Divorce, separation, or death of a parent or spouse.
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What
are my rights and responsibilities for receiving Financial
Aid ?
As a recipient of Federal Student Aid, you have certain rights
you should exercise and certain responsibilities you must
meet. Knowing what they are will put you in a better position
to make decisions about your educational goals, and how you
can best achieve them.
STUDENTS RIGHTS
1. You have the right to know what Financial Aid programs
are available at your school.
2. You have the right to know the deadlines for submitting
applications for each of the financial aid programs available
3. You have the right to know how financial aid will be distributed,
how decisions on the distributions are made, and the basis
for these decisions.
4. You have the right to know how your financial need was
determined. This includes how costs for tuition and fees,
room and board, books and supplies, personal and miscellaneous
expenses, etc., are considered in your budget.
5. You have the right to know resources (such as parental
contribution, other financial aid, your assets, etc.) were
considered in the calculation of your need.
6. You have the right to know how much of your financial
need as determined by the institution has been met.
7. You have the right to request an explanation of the various
programs in your student aid package.
8. You have the right to know your schools refund policy.
9. You have the right to know what portion of the financial
aid you received must be repaid, and what portion is grant
aid. If the aid is a loan, you have the right to know what
the interest rate is, the total amount that must be repaid,
the payback procedures, the length of time you have to repay
the loan, and when repayment is to begin.
10. You have the right to know how the school determines
whether you are making satisfactory progress, and what happens
if you are not.
STUDENTS RESPONSIBILITIES
1. You must complete all application forms accurately and
submit them on time to the right place.
2. You must provide correct information. In most instances,
misreporting information on financial aid application forms
is a violation of the law and may be considered a criminal
offense which could result in an indictment under the Criminal
Code.
3. You must return all additional documentation, verification
corrections and/or new information requested by either the
financial aid office or the agency to which you submitted
your application.
4. You are responsible for reading and understanding all
forms that you are asked to sign and for keeping copies of
them.
5. You must accept responsibility for all agreements that
you sign.
6. You must be aware of and comply with the deadlines for
applications or reapplication for that aid.
7. You should be aware of your school’s refund procedures.
8. All schools must provide information to prospective students
about the school’s programs and performances. You should consider
this information carefully before deciding to attend.
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What
is the Satisfactory Academic Progress Policy?
• A student’s academic progress is evaluated
at the end of each term.
• The student’s academic average must be a 78% at the conclusion
of each evaluation or the student will be placed on probation
for the next evaluation period.
• A student may request a 30 day grace on a term.
• At a minimum the student must maintain the accumulated credits
and the GPA indicated in the chart below at the end of each
24 week term or the student will be terminated from their
training program.
Associate in Applied Science in Electronics Engineering
Technology
| Term |
Accum Credits |
GPA |
| 1 |
8.83 |
70.667 |
| 2 |
17.67 |
71.333 |
| 3 |
26.50 |
72.000 |
| 4 |
35.33 |
72.667 |
| 5 |
44.17 |
73.333 |
| 6 |
53.00 |
74.000 |
| 7 |
61.83 |
74.667 |
| 8 |
70.67 |
75.333 |
| 9 |
79.50 |
76.000 |
| 10 |
88.33 |
76.667 |
| 11 |
97.17 |
77.333 |
| 12 |
106.00 |
78.000 |
Associate in Applied Science in Computer Information
Technology and Systems Management
| Term |
Accum Credits |
GPA |
| 1 |
8.00 |
70.667 |
| 2 |
16.00 |
71.333 |
| 3 |
24.00 |
72.000 |
| 4 |
32.00 |
72.667 |
| 5 |
40.00 |
73.333 |
| 6 |
48.00 |
74.000 |
| 7 |
56.00 |
74.667 |
| 8 |
64.00 |
75.333 |
| 9 |
72.00 |
76.000 |
| 10 |
80.00 |
76.667 |
| 11 |
88.00 |
77.333 |
| 12 |
96.00 |
78.000 |
Course Incompletes and Repetition
If a student elects to retake a course, only the most recent
grade will be counted. Incomplete grades and noncredit remedial
courses have no effect on satisfactory progress.
Probation
If a student fails to meet the cumulative 78% grade average
or 12 credit hours, or both, for any evaluation period, he
or she will be placed on probation for the next evaluation
period. The student is eligible for financial aid while on
probation. Failure to achieve a grade average or accumulated
credit hours as per the Satisfactory Academic Progress Chart,
or both, at the end of the probationary evaluation period,
may be subject to administrative withdrawal of the student.
Students will be notified in writing when they are placed
on probation and the steps necessary to be removed from probationary
status. Students will also receive academic counseling, as
appropriate, when they are placed on probation.
The institution will notify a student by e-mail or certified
mail if he or she is being administratively withdrawn for
unsatisfactory academic progress.
Academic Problems
Students who feel the need to discuss academic problems should
begin with their instructor. In most cases, since that person
is most familiar with the student and his or her work, he
or she will be able to help. If, however, satisfactory conclusions
are not reached, the Dean of Instruction should be the next
person contacted. And finally, if resolution is still needed,
a student may appeal to the Director of the School.
Appeal Process
Students have the right to appeal satisfactory academic progress
decisions. Appeals must be submitted to the Dean of Instruction
within fifteen (15) calendar days of receipt of the unsatisfactory
progress notice. The appeal must be accompanied by documentation
supporting the mitigating circumstance that prevented the
student from attaining satisfactory progress. Only extraordinary
circumstances will be considered, such as death or severe
illness in the immediate family. The appeal may be submitted
to the School Director whose decision is final. The student
will be notified of the decision with fifteen (15) days.
Maximum Time Frame
All program requirements must be completed within a maximum
time frame of 1.5 times the normal program length, as measured
in calendar time. i.e., a program 52 weeks in length must
be completed within 78 calendar weeks. Time spent on an approved
leave of absence is not counted against the maximum time frame.
Students exceeding the maximum time frame may be subject
to administrative withdrawal.
Reinstatement of Financial Aid
If a student is withdrawn from the school, they can be reinstated
to the Title IV program if their accumulated credits or GPA
get back to the levels under the unofficial withdrawal chart,
or if they petition both the Dean of Instruction and Director
of Financial Aid for reinstatement into the program. At no
time under reinstatement can they repeat any classes previously
taken.
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What
are the General Verification Policies and Procedures?
The school is responsible for verifying the accuracy of the
financial data used to calculate the student’s expected family
contribution (EFC). If there is an asterisk (*) next to the
EFC number on the SAR, ISIR or other Need Analysis document,
it means that the student has been selected for verification
by the U. S. Department of Education to verify the information
on the student’s Federal Application.
Applicants Selected For Verification
1. All Applicants selected for verification must submit the
required documentation to the Financial Aid Office within
ninety (90) days of beginning the training program. All Applicants
will be notified in writing of the documentation that must
be submitted to the Financial Aid Office.
2. Any Applicant failing to submit the required documentation
within the required deadline of ninety (90) days will forfeit
all aid, which would have been awarded for that time period.
3. Any Applicant who forfeits his/her disbursements will
be responsible for making cash payments as listed in the Enrollment
Agreement training contract to cover that portion of training
for which aid was not received.
Correction Procedure
The following procedure will be used to correct misstated
applicant information:
1. Upon receipt of the verification documentation, the financial
aid officer will compare the information contained on the
applicant’s original ISIR with the following information requested
in the verification package.
2. If it is determined that the applicant has misstated information,
the applicant will be required to correct all the misstated
data items on the application, SAR and/or ISIR and obtain
all necessary signatures.
3. It will be the responsibility of the student to return
the corrected SAR to the financial aid office.
4. If it is determined that an applicant’s award changes as
a result of verification, a revised award notification will
be provided to the applicant.
APPLICATIONS EXCLUDED FROM VERIFICATION
In some instances, certain applicants are excluded from verification
and may receive his/her financial aid awards. However, the
following conditions do not apply if the school has documentation
that conflicts with information reported on financial aid
applications or the financial aid officer has reason to believe
that the information is incorrect.
APPLICANTS EXCLUDED
1. The applicant dies during the award year. Deceased students
are excluded from verification even if conflicting documentation
does not exist. However, no further payments will be made,
and funds already disbursed are not considered an overpayment.
2. A legal resident of Guam, American Samoa or the Northern
Mariana Islands (to qualify for this exclusion, a dependent
student’s parents must also be legal residents of one of these
territories), or a citizen of the Marshall Islands, the Federated
States of Micronesia, or the Republic of Palau (to qualify
for this exclusion, a dependent student’s parents must also
be citizens of one of these territories).
3. The applicant is incarcerated at the time that verification
occurs.
4. For the 05/06 or the 06-07 award year, the applicant is
an immigrant who arrived in the U. S. during calendar years
2005 or 2006 award year. The applicant must still meet citizenship
requirements.
5. Dependent applicants whose parents are:
a) Deceased.
b) Mentally or physically incapacitated.
c) Residing in a country other than the United States and
cannot be contacted by normal means of communication.
d) Cannot be contacted because their address is unknown.
6. Applicant selected for verification that drops out of
school without receiving a disbursement, no further action
is required.
7. Verification of spouse’s information or signature will
not be required under the following circumstances:
a) The spouse is deceased.
b) The spouse is mentally or physically incapacitated.
c) The spouse is residing in a country other than the United
States and cannot be contacted by normal means of communication.
d) The spouse cannot be located because his/her address is
unknown.
REFERRAL OF OVERPAYMENTS AND FRAUD CASES
If the school discovers during the verification process that
a student received an overpayment of federal funds, the school
will attempt to adjust subsequent financial aid disbursements.
If this is not possible, the student will be required to repay
the overpayment amount. Any applicant failing to repay the
overpayment will be referred to the U. S. Department of Education
for collection. Such applicants will be ineligible for future
Federal Aid funds.
If an applicant misreports information or alters documents
for the purpose of increasing his/her aid eligibility or for
fraudulently obtaining Federal funds, the applicant will be
reported to the Office of Inspector General, U. S. Department
of Education. Also, any person who intentionally makes false
statements or misrepresentations on a federal aid application
is violating the law and is subject to fine, imprisonment
or both.
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What
Title IV Financial Aid Programs are available?
Cleveland Institute of Electronics has been authorized
to administer need based Federal Student Financial Aid Programs.
The student must complete and submit to the Financial Aid
Office the Free Application for Federal Student Aid (FAFSA)
to be considered for either a grant and/or loan.
Pell Grant
A Pell Grants is a grant that does not have to be repaid by
the student. A completed financial aid file is required for
the award.
The Federal Pell Grant is based on financial need. This grant
is awarded to “exceptional need” students as defined by federal
regulations.
Federal Loan Programs
This school participates in the Federal Stafford Loan
Program. A student is eligible to receive funds under
the Federal Stafford Loan Program. The Loan is awarded by
the school and serviced by the Federal Government. The student
must complete the Federal Direct Master Promissory Note on
line at www.nslds.ed.gov
to apply for the loan. The Master Promissory Note spells out
the provisions of the loan including interest rate, loan term,
loan fee, loan cancellation, etc. The student must complete
the References section and e-sign the “Promise to Pay” at
the bottom of the form.
Repayment
Interest and Principal – you start paying back the
loan within 60 days of full disbursement. The total amount
that the student pays over the life of the loan is lowest
with this option. This option is available with a variable
or fixed rate loan.
Interest Only Payments – while in school,
the student will pay only the interest on his/her loan. After
the in-school and grace periods, interest and principal payments
begin. With small monthly payments the student can avoid “capitalization”
that occurs with the deferral of interest and principal (Option
3). The total amount to be paid over the life of the loan
is lower than the deferral of interest and principal option,
but higher than if the student makes principal and interests
payments immediately (Option 1). This option is available
with a variable or fixed rate.
Deferral of Interest and Principal – you
make no payments while you are in school (maximum of 5 years)
and during the 6-month grace period. After the in school and
grace periods, interest and principal payments begin. While
a student is in school, interest “capitalizes”. This means
the interest that accrues on the loan is added to the principal
(twice a year). When payments begin, they are based on the
original amount borrowed plus the interest that accrued while
the student is in school. The total amount paid over the life
of the loan is highest with this option. This option is only
available with a fixed rate loan.
An Award Notification letter will be sent to the student
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